#Offsite file storage manual#

While our document storage facility is extremely secure, our vault provides an extra layer of protection to your important documents and data. Use this template to create a file list when you donвЂ™t have a system-generated list and need a template to produce a valid file list. Sometimes documents are so sensitive that they require an extra layer of security.

#Offsite file storage manual#

Manual Box Content List (ARS661) (XLSX).

view a helpful User Protocol document for public sector organisations. Use this form to transfer records to offsite storage or to arrange the destruction of records located on-site in your office.В If your office has implemented an internal process to approve the destruction of on-site records, please do not use this form and instead contact your ministry destruction coordinator. The framework shall provide safe and secure, off-site storage and records.

Transfer or Destruction (ARS 653) (PDF).

Use this form to retrieve or return records that are stored offsite.

Retrieval or Return (ARS 626-633) (PDF).

The following forms are required for transfer, storage and retrieval of records: Follow the link for additional instructions and to sign up for notification alerts. Monthly notices of records due to be destroyed or preserved are posted on the Government Records Service (GRS) Self-Serve Portal (Internal site - IDIR required). Once transferred to offsite storage, records are kept, destroyed or transferred to BC Archives according to their information schedules. Storage facilities are bonded, insured and meet appropriate international, national and provincial standards for records storage. Records Centre Services (RCS) manages contracts with private records storage facilitiesВ to provide cost-effective and secure offsite storage and retrieval services for government. However, most companies lack a strategic document storage and management system to deal with the ever-increasing number of files and papers being generated. Softage is a Document Storage Company that has well-equipped warehouses with modern technology and disaster management mitigation.Physical records that are no longer a part of daily office use can be transferred to an offsite storage facility for secure storage and retrieved back to the office when needed. A proper tagging and indexing of the documents are processed in order to make management easier and quicker. Sometimes the digitization of documents is also done before storing them in order to make a soft copy of the documents. Do you need those documents again Within a few. So, to load them properly and transport them to the desired warehouse is a responsible task avoiding any hamper or damage to the documents being loaded or transported.ДЄfter transporting the documents to the warehouses, the next step is to store in such a way that quick retrieval of documents are possible at any time. With a service tailored to your needs, we can offer document shredding once records are not needed anymore.

Document collection can be a bit lethargic task for the team as documents available may be in bulk volume or in different forms like magnetic tapes, disks, hard disks, etc.

Storage process includes the following steps that initiate this service.Д¬ollection and transportation of documentsДЇirstly, Documents are collected from the end of clients. The firms offer relevant Document storage services that help their clients to save their essential documents safely. So, here Document Storage Companies enters the show. So, every industry requires a space where they can store all the available information of their clients with easy availability and high-end security. As we all know information or data is the basic seed of any firm that will help its business bloom if analyzed and utilized appropriately. Document Storage is basically a proven way to manage the information for any business.